Finance Officer or Accounts Receivable

at Museum of Contemporary Art
Published August 16, 2023
Location Sydney, Australia
Category Accounting and Finance  
Job Type Full-time  


Finance Officer or Accounts Receivable Museum of Contemporary Art location Sydney.

Join the MCA’s talented team of museum and arts professionals and become part of the future of Australia’s leading contemporary art museum. The MCA acknowledges the enormous contribution of artists, staff, educators, arts professionals, and a broad and diverse public who have been at the heart of the Museum since its inception. The MCA is committed to equal opportunity and diversity. We promote a work environment that is free from discrimination and harassment, and where our employees are treated with fairness and dignity.

Overview of the Museum of Contemporary Art Australia. The Museum of Contemporary Art Australia (MCA) is Australia’s leading museum of contemporary art, dedicated to exhibiting, collecting, and interpreting the work of living artists. Located on the edge of Sydney Harbour, at Tallawoladah, the land of the Gadigal people of the Eora Nation, the MCA is the museum for the art of our times, providing a vital platform for art in Australia and beyond.

The MCA makes contemporary art and ideas widely accessible through its exhibitions, public engagement, learning, access, and social impact programs. The MCA Collection, including over 4,600 artworks, is the only public collection in Australia dedicated exclusively to contemporary art. Over a third of the MCA Collection is represented by Aboriginal and Torres Strait Islander artists.

Overview of the position reporting to the Chief Financial Officer, the Finance Officer, Accounts Receivable is responsible for providing financial, administrative and clerical services across the MCA.

This position is primarily responsible for the smooth operation of accounts receivable, banking, and the weekly casual payroll. The Finance Officer, Accounts Receivable provides these services in an effective and efficient manner to ensure that finances are accurate and up to date, that staff are paid in a timely and appropriate manner and that payments are received and recorded correctly in the system. Experience in accounts receivable is essential for this role, however we note that prior payroll experience is preferred but not required.

Tasks and responsibilities of the position perform the day-to-day processing of accounts receivable transactions to ensure that finances are maintained in an effective, up to date and accurate manner generate and send out invoices. Receive, check and reconcile all incoming payments. Research and resolve payment discrepancies.

Generate age analysis, customer statements and other reports. Prepare daily bank deposits and process credit card payments in the debtor. Investigate and resolve customer queries. Perform the function of credit control for accounts receivable. Organise a recovery system and initiate collection efforts. Bank cash deposits for the store, admission income and donations. End of month processing in accounts receivable, creating customer statements and aged receivable reports.

Complete weekly payroll functions to ensure staff are paid in an accurate and timely manner prepare and process staff salaries and wages. Prepare, balance, collate and input timesheets, with the ability to understand relevant award conditions, enterprise agreements, policies and legislative requirements. Observe internal control procedures for the preparation of payroll.

Assist with the payroll deductions including income tax, superannuation, as well as any other authorised and approved deductions. Administration and maintenance of all digital employee payroll records. Prepare and process all routine and specific payroll reports.

Filing of payroll records and documents as required. Establish and maintain confidential employee files. Prepare general payroll journal. Correspond with staff and respond to their inquiries. Process payg tax payment and bas report. End of month superannuation processing.

General Leger and month end reconciliation set up general ledger account as required. Perform general ledger and bank reconciliation.

Provide administrative support in order to ensure effective and efficient office operations process credit card payments, flight bookings, Cabcharges and petty cash as back up. Cross-check accounts payable bank account. Cross-check payroll set up and payment report for fortnightly payroll. Review credit card payment vouchers. Review contra vouchers. Assist with implementation of new system. Other duties as required (covering team members when on leave and ad hoc project works). General requirements of all MCA employees.

We require that all our employees demonstrate support for innovation and for organisational changes required to improve the MCA’s effectiveness. Work cooperatively with others to produce innovative solutions and recognise the merits of diverse perspectives and the ideas of others.

Demonstrate commitment to, and knowledge of, the principles and application of equal employment opportunities and anti-discrimination legislation in the workplace. Work in accordance with the principles of equity, access and fairness; respect and follow whs work practices and procedures; work with due care and consideration to safeguard your own health and safety and the health and safety of others.

Key selection criteria a minimum of two years’ relevant experience in a similar position. Thorough understanding of accounting principles including reconciliations and reporting. Experience in using financial management software and reporting tools. High attention to detail and accuracy.

Ability to make decisions, within delegated authority parameters. Strong relationship-building skills, with both internal and external stakeholders. Highly motivated and enthusiastic, with excellent people management and communication skills. The ability to handle confidential information with a high degree of professionalism and discretion. Excellent written and verbal communication skills, presenting information in a logical and planned manner. The ability to plan, prioritise and work independently to achieve goals and deadlines.

Desirable criteria relevant tertiary qualifications (CPA or part qualified). Willingness to learn or ability to understand relevant award conditions, enterprise agreement, policies and legislative requirements. Knowledge and experience with MicrOpay and Time Target rostering system. Experience working with high volume transactions. Experience working in a not-for-profit organisation.

Terms and conditions of employment This is a full-time, permanent position reporting to the Chief Financial Officer. Salary package includes annual leave 4 weeks, personal leave 10 days, superannuation 11% super payments (in accordance with the Superannuation Guarantee (Administration) Act 1992). Benefits of working with the MCA include but are not limited to the below, as per the MCA's Policies and Procedures.

Flexible Working Arrangements. Paid Parental Leave (Primary and secondary caregivers, adoption, and foster parents). Time Off In Lieu. Study Leave. Employee Assistance Program. Free Flu Vaccination Program. Exhibition Pre-Views (Curatorial Walkthroughs). Free Entry to Paid Exhibitions. Museum Day (Additional Public Holiday). Birthday Day Off (Additional day of Paid Leave). January 26 (Flexible Public Holiday).

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