Office Administration or Reception MAX Bayside Properties location Brisbane.

RE/MAX Bayside Properties are seeking a part time Office Administrator/Receptionist(Monday, Tuesday and Friday) to join our fast paced Real Estate Agency in our Alexandra Hills office.

Role and responsibilities the main priority of the part time Office/Administrator/Receptionist  is to support the Office Manager with the operations of the office, this includes but is not limited to facilitate positive relationships between Agents and RE/MAX Bayside Properties for the relevant office, Meet and greet clients. Answering incoming phone calls and forwarding/contacting Agents and Rental Department where required.

Completing Listing’s ensuring that Rex is up to date and all relevant searches are completed and correct. Distributing to Agents and Group Financial Controller. Maintain email inboxes ensuring incoming emails are actioned in a timely manner and filed accordingly once completed. Responsible for ensuring stationery products are maintained to adequate levels and also place orders when required for the relevant office. Responsible for the tracking and lodgement of all outgoing mail including details of the quantity and sender of all items.

Afternoon banking for both sales and rentals to the Post Office. Responsible for keeping window cards up to date weekly with sold properties and new listings. Assist Property Managers and Sales Agents with their day to day requirements including and not limited to listing and contact forms and other matters as requested. Provide assistance and support to Agents on all IT issues including assistance on software (ie Realworks, Rex etc) and printer issues etc. Where issues cannot be resolved, escalating for resolution.

Ensure resource areas and kitchen facilities are kept clean and tidy; (pack/unpack dishwasher, ensure kitchen stock is maintained in both downstairs and upstairs kitchens). Other tasks as requested by Management.