Waiheke Part-time Office Administration or Receptionist

at APM
Published November 19, 2023
Location Auckland, New Zealand
Category Admin and Clerical  
Job Type Part-time  


Waiheke Part-time Office Administration or Receptionist APM location Auckland.

Auckland Property Management (trading as ‘apm’) is looking for a flexible, multi-skilled office Administrator/Receptionist to work two days per week, plus occasional on-call weekend call-outs to events. Would you like ocean views from your desk in a light-filled office.

Then keep reading this is a flexible job share position with office hours being 9am-5pm Monday-Friday. Living on the island would be a compulsory requirement and this role is for two days a week initially being Thursday and Friday but there is also some flexibility in this job share role.

This is a great opportunity to work in a varied role with the apm Oneroa office currently housing the Waiheke Escapes’ holiday accommodation team and the property management team along with property inspection and maintenance service, HomeWatch so your days will be varied and you’ll never be bored.

The tasks reception and office administration duties processing invoices through Tapi, Palace, and Re-Leased. Organizing tradespeople and obtaining quotes. Seeking commercial property maintenance quotes as required.

Assisting the commercial team with property viewings, inspections, tenant requests and invoicing. Overseeing tenant requests and inquiries for private carparks and storage units. Assisting with HomeWatch inquiries and management. Setting up new processes and procedures when required.

The role requires good organizational and time management skills. Attention to detail and the ability to multi-task. Experience with systems such as Tapi, Re-Leased, and Palace. Strong technology aptitude.

Confidence dealing with new clients. Ability to self-manage and prioritize tasks. Good customer service skill. Proactive attitude with the ability to take initiative and solve problems. Team player mindset with a commitment to fostering a positive work environment.

Experience in accounts receivable and accounts payable. Intermediate level of Excel skills and excellent numerical skills. Generate customer invoices and address queries related to billings. Current driver license and the legal right to work in New Zealand.

What it’s like to work here our Waiheke Office is located in central Oneroa. We’re a small team supported by our larger mother-ship office based in Auckland with a strong focus on transparency within the company and a supportive ear for feedback. We value our people, reflected in our value “with you -  for you”.  We are a team. Training on systems will be provided for the right candidate.

Company benefits include ongoing professional development and optional workshops. Competitive salary. Complimentary life and trauma insurance. End-of-month office get-togethers and weekly team recognition. Apm is always looking for ways to give back to the causes that are important to our team. We currently donate to sustainable coastlines and are partnered with TimeOut Charity.

Auckland Property Management was founded in 1991 and has Residential, Body Corporate, Commercial and Holiday Homes divisions and prides itself in offering a diverse, flexible and supportive working environment. Commencement date is flexible, however prior to Christmas would be preferred.

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