Team Administrator

at The Salvation Army NZ
Published August 23, 2022
Location Auckland, New Zealand
Category Admin and Clerical  
Job Type Full-time  


Team Administrator The Salvation Army NZ location Auckland.

About The Salvation army the Salvation Army has been transforming lives since 1865. We work in over 130 countries, coordinated by our International Headquarters in London and we are a registered charity under the Charities Act 2005. The Army has over 2,000 officers and employees in New Zealand, Fiji, Tonga and Samoa and is recognised as a high value employer. The mission of The Salvation Army in New Zealand, Fiji, Tonga and Samoa is caring for people, transforming lives and reforming society.

The Salvation Army Supportive Accommodation team is committed to providing professional service and care to our community by supporting clients secure a long-term accommodation. This exciting role involves working with individuals and families providing comprehensive assessments, case management, and one-to-one supportive interventions.

Key competencies essential experience in an administrative or similar role in a busy environment. Excellent customer service and interpersonal skills. Ability to demonstrate empathy and understand client needs, concerns, and priorities. Comfortable using ICT systems including the Microsoft Office suite and databases.

Experience of maintaining administrative systems and procedures. Experience of diary and email management. Excellent telephone manner, written and verbal communication skills. Understands confidentiality and knows when it is appropriate to share and not to share information. Ability to manage time and meet deadlines. Minimum NCEA Level 2 achievement standard - core English Pre NCEA - 6th Form Certificate.

Desirable experience in working within a team. Ability to work independently with minimal supervision. Personal qualities flexibility, sense of humour, team player, integrity and honesty, proactive, initiative and the ability to apply good judgement, always timely and does not miss deadlines or turn up late.

Tasks include (but are not restricted to) provide administration support to the Team Manager and other staff. Keeps the office tidy and presentable. Ensures all office petty cash equipment, including the vehicle fleet and technology is running smoothly and linkages to expert resources such as IT and finance are maintained.

Manage and coordinate bookings for client assessments. Preparation of invoices for payment. Processing of inwards and outwards mail. Monitors all office supplies and ensures there are adequate resources available for staff. Support and assist the tenancy team with inspections and other functions where required - client discharge work and income processing.

Takes minutes of team meetings. Preparation of invoices for payment. Processing of inwards and outwards mail. Administration tasks such as ordering resources (e.g stationery supplies). Setting up meeting space for stakeholder meetings and some staff functions where required including arranging food, coffee, tea, etc.

Other duties where required requirements applicant must be a New Zealand Resident or New Zealand Citizen. A full and clean driver's licence. Willing to complete a police check as part of the recruitment process. Full Covid-19 19 – vaccination. Contact information.