Join Vocational Education in the Design, Media & ICT team
Full-time, fixed-term (12-month maternity coverage) position until June 2026 at our Hawthorn campus
HEW 4 + 17% super and staff benefits
About the Role

Are you an organised and detail-oriented professional with a passion for education? We have an exciting opportunity for a Teaching and Learning Administrator to support the operational activities of Vocational Education and Training (VET).

In this role, you will provide essential administrative support to ensure smooth teaching and learning operations within VET. You will assist with compliance, streamline processes, and liaise between VET departments and University service areas to maintain efficiency.

You will deliver high-quality administrative support in a client-focused environment, building strong relationships with stakeholders. Flexibility, responsiveness, and a commitment to continuous improvement are key. Strong organisational skills are essential, as you will manage multiple priorities, meet tight deadlines, and ensure compliance with regulations and university policies.

We are looking for an experienced administrator with excellent organisational, interpersonal, and communication skills. Proficiency in Microsoft Office is essential, and experience in the Vocational Education and Training (VET) sector is desirable.

Join a supportive team in a thriving educational environment where you can make a real impact. If you are a proactive professional who enjoys teamwork and supporting education operations, apply now and be part of our dedicated team!

Please note while this role is initially for 12-months, there may be an opportunity for a 12-month extension.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

Demonstrated relevant experience in the provision of quality administrative and support services within a demanding, client focused environment.
Demonstrated ability to communicate and build rapport with internal and external stakeholders from various backgrounds.
Ability to be flexible and responsive to client needs and a commitment to continuous improvement.
High-level organisational skills, including the ability to plan and prioritise multiple tasks to tight deadlines.
Knowledge of and experience in the Vocational Education sector.
Demonstrated ability to work collaboratively as part of a team.
Demonstrated strong interpersonal, written and verbal communication skills, including the ability to provide advice and support to staff, students and internal/external stakeholders and maintain confidentiality.
Demonstrated high-level ability and skills in the use of Microsoft Office software packages including word processing, spreadsheets and databases.

Qualifications

Completion of a Diploma level qualification with relevant work-related experience, or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply

Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au

Applications Close: Sunday 13 April 2025, at 11.00pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.