Receptionist or Office Administrator

at LJ Hooker Oamaru
Published October 19, 2022
Location Dunedin, New Zealand
Category Admin and Clerical  
Job Type Full-time  

Description

Receptionist or Office Administrator LJ Hooker Oamaru location Otago.

The team at LJ Hooker Oamaru Rentals are looking for a new star to join them as Receptionist/Office Administrator for their Property Management team based in their offices in central Oamaru.  It is a busy and varied role with the opportunity for learning new skills.  Immediate start is available.

LJ Hooker Oamaru is an award winning Real Estate and Property Management organisation with a history of being the “people's choice” in the local region for both residential sales and property management.

The organisation is locally owned by the Robertson family and Director Stephen Robertson is extremely active in the business both selling properties as well as supporting the team. This is a very stable family friendly business with a great company culture, so you will be joining an organisation that will offer you job security and a chance to work alongside a hardworking, but caring bunch of people.

The job this role will be based in the Property Management office, which is situated above the sales office, on corner of Thames and Eden Street and will report to the Senior Property Manager on a day to day basis.

You will be responsible for ensuring office is kept in a professional, orderly, tidy manner at all times. Providing full administrative support to all the property managers and business owner. Meeting and greeting all clients in a professional manner face to face and over the phone.

Dealing with client walk-ins, questions, enquiries and problems in a calm and efficient manner. Answering phone calls in a prompt and timely manner and taking clear and concise messages for Property Managers.

Completing lease and tenancy agreements and collection of rental and bonds. Daily banking reconciliation and monitoring of rent payments and arrears. Arranging inspections for mid and end of tenancy with tenants. Arranging release of bonds once signed off by Property Managers. Marketing/advertising new rental listings via our websites and social media. Monthly Roll Over – paying Contractors and Owners.

To be considered for this role you must demonstrate a minimum of 3 - 5 years office administration experience. Good Microsoft Word and Excel skills. Tech savvy and capable of mastering new systems. Experience working in a fast paced people based business.

Excellent communication and customer service skills. Immaculate presentation. Confident dealing with people and resolving problems. Comfortable dealing with people face to face as well as over the phone. Calm and collected under pressure.