Are you a people person with strong organisational skills and a knack for keeping things running smoothly? We’re looking for a warm, professional, and proactive Receptionist to join our Bacchus Marsh office.

About Us

Grainger Legal is a law firm based in Bacchus Marsh, Castlemaine and Sunbury, Victoria. We are dedicated to providing the highest level of professional service and accessibility to our clients. We pride ourselves on having an approachable team and are committed to establishing strong and enduring relationships with our clients.

About the Role

As our Receptionist, you’ll be the welcoming face and voice of the firm — the first point of contact for clients and visitors. You’ll be an essential part of our team, providing day-to-day support to our Legal Assistants and helping to keep the office running like clockwork.

What You’ll Do

Greet clients and visitors with professionalism and warmth
Manage a high-level of incoming calls and direct enquiries appropriately
Schedule client appointments and coordinate calendars
Receive, scan, and distribute incoming mail and legal documents
Assist with file preparation, document collation, and data entry
Maintain tidy and professional meeting spaces
Order office supplies and coordinate couriers as needed
Upload scanned documents and enter notes into practice management systems
Provide hands-on support to Legal Assistants with administrative tasks
What We’re Looking For

Prior reception or administrative experience (legal or professional services preferred)
Friendly and confident communication style
Strong attention to detail and ability to multitask
Competency with Microsoft Office and general office technology
A can-do attitude and willingness to help wherever needed
Experience using legal practice management software, such as Smokeball (desirable but not essential)
What You Need to Know

This position requires the successful candidate to be onsite full-time.

How You’ll Benefit

Competitive remuneration package
Opportunity to work in a dynamic and fast-paced legal environment
Play an integral role in a growing law firm with a dedicated and supportive team
Professional development and career growth opportunities
At Grainger Legal, we are committed to fostering a diverse and inclusive work environment. If you are an organised, detail-oriented professional looking to contribute to an innovative and supportive firm, we’d love to hear from you.