at Courtenay Gardens Primary School
Published May 25, 2023
Location Melbourne, Australia
Category Admin and Clerical  
Job Type Full-time  


Receptionist Courtenay Gardens Primary School location Melbourne. $53,834 – $68,943 per year.

Courtenay Gardens Primary School is located in Cranbourne North, in the City of Casey. Student enrolment is currently at 775 from Prep to Grade 6. Students come from a range of backgrounds with an increasing proportion having English as an additional language.

The school vision is To provide educational opportunities for our students, enabling them to identify their passions, experience success and have the confidence to pursue future learning. The school mission is To provide an outstanding holistic educational experience for all of our students. The school values of honesty, respect, resilience and responsibility form an integral part of our school life.

The teaching and learning program includes a reader’s and writer’s workshop approach in literacy and an engaging hands-on maths workshop model. We implement a play-based Discovery Learning approach to inquiry in prep and year 1. A project-based inquiry approach is implemented for years 2-6.

Underpinning our teaching and learning is a whole-school Teacher Instructional Model. The school operates a Professional Learning Community (PLC) approach to support the teaching and learning, as well as, wellbeing school goals. All PLCs engage in focused cycles of inquiry to enhance teacher practice and improve student learning outcomes.

The school has a Wellbeing Team, comprising two full-time teachers and an ES member, to support the wellbeing and inclusion of all students, using the Multi-tiered system of supports for Learning and Wellbeing. There are two full-time EAL teachers and a Multicultural Education Aide, supporting our English as an additional language students and families, including recent arrivals and refugees. The school provides significant literacy and numeracy support through a range of intervention programs. There is a dedicated Program for Students with a Disability (PSD) co-ordinator supporting students with disability and additional learning needs. There is a student counselling service onsite.

Specialist areas include physical education, science, STEM, art, performing arts, music and LOTE- Indonesian. Our facilities include a full-size gym, science lab, performing arts centre, and a new food garden. There are two digital learning coaches supporting teachers and students in the learning of digital technologies. Environmental science is an emerging learning area in relation to our food garden.

The school’s leadership team comprises the principal, three assistant principals, leading teacher- curriculum, leading teacher- wellbeing, leading teacher-curriculum and three learning specialists- attached to sub-schools and each out of the classroom three days per week.  Peer observations, coaching, mentoring and collaborative approaches are key improvement strategies. The School Improvement Team oversees the performance of the school in relation to school goals and priorities.

The school offers an Out of Hours School Care and Vacation program and has an active Parents’ Association. The school’s current School Strategic Plan is from 2021-24. The current school goals and key improvement strategies (KIS) are the school is committed to Child Safety practices and actively works to ensure the safety of all students at all times. This position is for a front of house reception role, and related administrative duties. For any enquiries about this position, contact the school office.

Selection criteria demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. Demonstrated capacity to work and collaborate with others in a team environment.

Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. Possess the technical knowledge and expertise relevant to the position. Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. A commitment to professional learning and growth for both self and others.

Role this position is full-time, 5 days a week. However there maybe some flexibility with start and finish times and possibly time fractions. An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.

Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork. Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.

Maintain and update office records, enrolment data, diary records, and basic written records. Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters). Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.

Coordinate the delivery of administrative services within the school. In consultation with the principal, determine and manage work priorities within the school office. Develop and implement strategies to ensure effective administration procedures. Coordinate the implementation of requisitioning, purchasing and issuing procedures.

Manage client reception and office operations. Liaise with school staff in regard to support requirements. Coordinate staff timetabling. Undertakes VASS and/or VET administration support. Supports the first aid facilities and assists in delivering first aid to students.

Who May apply individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS commitment the Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).