Reception Administration Assistant

at Alstom
Published May 12, 2023
Location Sydney, Australia
Category Admin and Clerical  
Job Type Full-time  


Reception Administration Assistant Alstom location Sydney.

The opportunity as Receptionist and Administration Assistant, you will be the main contact for all visitors and staff at North Ryde. You will be reporting to the Office Manager and you will be located at our North Ryde Head Office.

Key responsibilities main point of contact for all enquires to Alstom North Ryde Head Office, including all visitors and staff at North Ryde. Guest passes - Managing Visitors passes and Guest pass register. Answering phone and maintaining phone system. Maintenance of the Sine machine and Noah Face - register employees and new starters.

Manage incoming and outgoing mail including management of DHL and couriers. Daily opening offices and meeting rooms. Assist as required with any on boarding activities. Wayleadr - management of parking issues and support in desk and locker allocation at North Ryde site. Facilities support the Senior Administration Assistant and Office Manager, in site maintenance and management.

Ensure office and stationery supplies are maintained including pantry orders - Fruit and milk sundry items, and cofffee/chocolate machine supplies​​​​​​​. Stocking of kitchen supplies. Stocktake and ordering of stationery and printer supplies. Stocking of stationery cupboards. ​​​​​​​Set up of meeting rooms and kitchen area for events/clearing meeting rooms after events. Distribute and manage catering orders. Coordinate plant and pest control technicians. Coordinate Stockland Fire/Aircon visits. Be part of internal Fire Warden team.

Support Senior Administration Assistant with ​​​​​​​Site administration activities inc. cleaners, security, handyman. Catering orders for internal meetings and trainings as required.

The Benefits 18 weeks paid parental leave, Free gym membership, Flexible working options, Salary continuance insurance, Bridging leave.

About you relevant experience and qualifications in a similar role. MS Office skils (Excel, PowerPoint, Word). This is a rare opportunity join a true industry leader at an exciting time. If you believe you have the right skills and experience.

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.