Project Coordinator Institute of Directors location Auckland.

Our goal is to contribute to building a strong future for Aotearoa New Zealand, with a focus on governance and business. And we are looking forward to welcoming a talented and enthusiastic good human to our friendly and vibrant brand, marketing and communications team.

About the role as the Project Coordinator, you’ll drive engagement by assisting our Project Communication and Engagement Manager to deliver high quality initiatives across a number of key strategic projects with a focus on Climate (Chapter Zero New Zealand), Māori, Pacific, Youth, Disability and Not-for-Profit governance.

You’ll building strong and mutually-beneficial relationships with a wide range of project stakeholders. You’ll also provide excellent support for project meetings, reporting and the delivery of high-quality online and in-person events.

Some of your exciting and varied responsibilities include event planning, coordinating and/or support for online and in-person events. Includes assisting with diary management, event logistics and webinar hosting.

Coordinating meetings and providing administrative support around these – preparing information packs, taking minutes and reporting. Providing travel and logistical support for meetings and events. Project reporting and database maintenance and management. Providing outstanding service to all project stakeholders, members, customers, partners and suppliers.

About you you describe yourself as a coordinator, supporter and organiser who thrives on completing tasks to an exceptionally high standard. You’re a confident, effective communicator who enjoys building and maintaining excellent relationships, quickly.

You’ll be a real team player who enjoys working towards a common goal, having fun while getting there. And, you will be keen to roll up your sleeves to provide assistance wherever it’s needed. Ideally, you’ll have experience in events coordination and management.

At least 2-3 years’ project coordination and or/administration experience working in small to medium sized projects and/or experience as an EA or administrator providing support to an executive level manager or team.

Confidence with technology including databases, web meetings, events software and MS Office. Knowledge of project planning and project management tools and processes. The ability to juggle outputs required, multi-task and coordinate stakeholder groups. A flexible and adaptable approach as needs and priorities change over time.

About us we’re a small organisation, but we make a big impact! Today, we have more than 10,000 members who are connected through our branch network, and provide quality training, advice and advocacy on all things governance.

We love to work with people who want to make a difference and reflect our values of manaakitanga, learners for life, individuality, kaitiakitanga and courage. We believe that we are better together.

We have a positive and inclusive people-centric culture and value each individual and the diversity they bring. We have offer great benefits including flexible working and leave options, career and professional development, an employee volunteer and wellbeing programme, and an inclusive and respectful culture.