Programme Co-ordinator

at The Centre for Vision and Leadership
Location Wellington, New Zealand
Date Posted June 23, 2020
Category Information Technology
Job Type Full-time
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Salary $55,000 - $69,999


Programme Co-ordinator The Centre for Vision and Leadership location Wellington. Salary $55,000 - $69,999.

A unique opportunity has arisen for an enthusiastic, experienced and highly responsive Programme Coordinator to provide executive assistance and programme coordination in our growing consultancy on a flexible/part-time basis.  This will initially be a 6-month fixed term contract role which may lead to a permanent role as it has been put in place to cover a specific programme of work, which may extend beyond the 6 months.

This role is multi-faceted, so will suit someone who loves a varied environment where no two days are the same.  We are looking for a programme coordinator superstar, who is highly organised, with strong attention to detail and the ability to manage various priorities from multiple stakeholders. Strong communication and relationship management will be key, along with a can-do attitude. The responsibilities in the role are highly varied and range from supporting programme management activity to preparing and packing programme materials for client engagements, to financial management using Xero - and everything in between.

While you will work closely with our consulting and programme support team; the role will be relatively autonomous and as a result will demand high levels of responsibility, personal initiative and creative energy in assisting with putting together business solutions.

The role provides and requires flexibility. The role is 30 hours per week and spread over 5 days dependent on work-flow. It is a fixed-term contract position based in our office in the Wellington CBD.  It is likely that in times of high demand extended hours will be required. We are happy to negotiate terms for the right candidate.

This role is busy and challenging, so the successful applicant will need to demonstrate suitable knowledge and experience in a similar role. The right candidate will have strong capabilities to provide executive support to multiple stakeholders. This will include diary and email management, travel and meeting coordination, document support and general day to day administrative assistance to keep the team prepared, up to date and running to time.

Excellent oral and written communication skills. A high level of professionalism and confidentiality. A commitment to working flexibly as part of a team, to prioritise and complete tasks as required.

The ability to be proactive, to anticipate situations, create opportunities or avoid issues - demonstrating personal initiative and action orientation. Aptitude to build and maintain positive relationships with both internal and external clients and establish credibility and rapport.

High energy levels and an ability to quickly become part of a high performing team. Resilience and agility to be able to deal with high stress and often changing environments. Experience using Xero.

To excel in this role, you will have Previous experience working in a demanding PA/EA position. Knowledge and understanding of programme coordination/management and delivery. Excellent typing speed and a high level of competency in Microsoft Office - this will be tested. Very good task prioritisation and workflow management skills.

Strong proofreading and editing skills. Outstanding customer care and an engaging and professional communication manner. Great attention to detail, time management and the ability to work self-directed under pressure. A positive can-do attitude and the ability to work both independently and as a member of a team are essential.

Basic financial management experience (experience using Xero) no one is precious in this office so you will have to be prepared to roll up your sleeves and turn your hand to any task. If you are an excellent team player, an outstanding programme coordinator, and you are looking for a role with variety, together with the chance to support the success of a busy and growing business - then this is an opportunity for you.