Personal Assistant Michael Locke Barrister location Auckland.

A permanent personal assistant is sought for a sole practice Auckland-based barrister and mediator. The hours are negotiable but are likely to be about 25 - 30 or possibly at times more hours a week (by arrangement). A Vulcan Lane CBD office is available, but by discussion a significant proportion of the time could be spent working remotely with flexibility around when those hours are worked.

Responsibilities will include electronic diary management – meetings, diarising deadlines etc. Liaising with clients and providers (via email and on the telephone). Setting up in-person, video and telephone meetings. Production of Word and PDF documents, including preparing draft court documents based on precedents provided.

Assisting with the production of bundles for hearings (paper and electronic). Printing and collating various documents. Assisting with the completion of pre-trial discovery. Managing and responding to correspondence. Management of client files. Invoicing and file management using Actionstep practice management and Finder software.

Keeping billing records up to date, including balances for Ministry of Justice invoices, legal aid, and making extension requests for additional funding where required. Ensuring adequate supply of stationery. Filing court documents (using File and Pay online system). Couriering documents to the courts for filing.

Liaising with process servers to serve court documents. End to end management of FDR mediation process, including liaising with FairWay Resolution and participants to organise meetings etc. Preparing draft letters of engagement for client matters.

The applicant will need sound administrative skills and a keen eye for detail. For remote work a reliable internet connection, desktop computer (preferably Apple Mac) and phone. Sensitivity and a high level of discretion due to exposure to confidential client matters. To be self-directed, and able to work under minimal supervision. Familiarity with iCloud and Outlook applications. A positive, can-do attitude. To be available for more or less immediate start.