Personal Assistant

at Sydney Multicultural Community Services
Published December 25, 2022
Location Sydney, Australia
Category Admin and Clerical  
Job Type Full-time  
Salary
$70,000 - $84,999

Description

Personal Assistant Sydney Multicultural Community Services location Sydney. $70,000 - $84,999.

About us Sydney Multicultural Community Services (Sydney MCS) is a not-for-profit organisation with head office based in Daceyville. Our organisation specialises in providing services such as settlement engagement and transition support, social support groups, CVS volunteers, quality Aged Care and Disability in the Eastern Suburbs, North Sydney, Sydney City and Inner West areas.

Position an exciting full time opportunity has become available for Personal Assistant to the CEO in Sydney Multicultural Community Services. The main responsibility of the role is to provide administrative and clerical services to ensure effective and efficient administrative operations.

The personal assistant role is expected to be of a high standard as reflected by positive outcomes for clients. The role is for an all-rounder to provide day-to-day support to the Executive Officer. Flexibility is a must. This role is continuously evolving and will require the candidate to quickly and smoothly transition between different responsibilities and roles including supporting the Management Committee and Executive team in day-to-day operations.

Core duties provide high level of administration and support to the Executive Officer. Assist the Executive Officer in the preparation of tenders, submissions and reports to meet accepted guidelines and within specific timeframes. Filing, preparation, collation and distribution of supportive documentation, notes and correspondence. Work with Management and employees to ensure delivery of premium quality services to all clients of Sydney Multicultural Community Services.

Management of Work, Health and Safety protocol and procedures. Maintain registry of accidents, incidents, hazards, risks and action accordingly. Attend all WHS meetings. Assist with the coordination and development of policies and procedures. Coordinate staff training.  Take minutes and action accordingly for both internal and external activities and meetings. Maintain delivery of promotional materials for services, programs and events and their upkeep (in both digital and print). Maintain and contribute to Sydney Multicultural Community Services online presence.

Complete other duties as directed by the Executive Officer. Carry out all duties and activities in line with the vision, mission and objectives of Sydney Multicultural Community Services. Display a positive attitude to all members, volunteers and clients of Sydney Multicultural Community Services. Demonstrate initiative to make recommendations or identify limitations with activities and tasks.

Essential criteria minimum 3 years personal/administrative assistant experience, preferably in the not-for-profit organization. Excellent verbal and written communication skills. The ability to demonstrate initiative, flexibility and independent judgment in the performance of duties.

Strong organisational and analytical skills including the ability to manage numerous tasks concurrently, use initiative, establish priorities and work to tight or competing deadlines. Demonstrated experience with advanced MS Office skills including Microsoft Word, PowerPoint, Outlook, Excel, Photoshop, InDesign and electronic record management systems; quick and efficient typing and word processing.

Desirable criteria multi-lingual or from a CALD background. An understanding of working inclusively with Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse communities, LGBTI people and people with disabilities.