Office Coordinator and Donation Administrator

at Breast Cancer Foundation NZ
Published December 11, 2023
Location Auckland, New Zealand
Category Admin and Clerical  
Job Type Full-time  
$55,000 – $60,000 per year


Office Coordinator and Donation Administrator Breast Cancer Foundation NZ location Auckland. $55,000 – $60,000 per year.

About us  Established in 1994, Breast Cancer Foundation NZ is a not-for-profit, non-government organisation (NGO) that provides breast cancer education and awareness, medical research, training grants, advocacy and supports Kiwis with breast cancer.

Our vision is zero deaths from breast cancer. Currently, over 3,500 Kiwis are diagnosed with breast cancer and over 650 die from breast cancer every year. BCFNZ’s programmes are evidence-based and overseen by its medical advisory committee.

You'll be joining a talented, vibrant and supportive team that values diversity and an inclusive workplace. With conveniently located offices in Parnell, we foster a healthy, positive, fun and encouraging work environment.

United by our goals, we are driven to make a difference to the lives of New Zealanders affected by breast cancer, while pushing for new frontiers in early detection & treatment. You’ll have exposure to a unique environment with its finger on the pulse of the latest research, and real satisfaction in knowing that your work contributes directly to the wellbeing of the wāhine of Aotearoa, New Zealand.

We are family-friendly, with flexible working hours and hybrid working arrangements. We are committed to equal employment opportunities and welcome applications from everyone who can meet the requirements of the role.

Description of duties this full-time role has the main responsibilities of processing and receipting donations from our valued donors, keeping the CRM up to date and providing admin & some accounts support to the team. Contact with donors is required in order to fulfill these responsibilities.

Key responsibilities order stationery and office supplies. Monitor general e-mails and phone calls. Handle incoming & outgoing mail and process appeal mail. Implement & manage office policies and procedures. Manage general office and premise-related tasks.

Volunteer coordination. Conference/meeting support, including minute-taking. Manage meeting calendars. Data entry/management. Enter donation details and send receipts. Create records for new donors. Keep supporter and donor information up to date. Maintain CRM data quality. Cover for supporter care role as/when required.

Banking any other office/admin related tasks. Any other database-related tasks. Support the Accounts Manager with accounts tasks (including accounts payable and receivable). Record minutes of Board and Sub Committee meetings along with all administrative requirements.

Reporting to as part of the admin/accounts team, you will report directly to the Admin/Accounts Manager to provide support for the wider team. The position will also work closely with the CEO for Board-related tasks, the Fundraising team for supporter care aspects and the CRM team for database-related tasks.

Skills and qualifications organised. Good communicator. Able to use initiative. Accurate data entry and attention to detail. 4 years similar admin experience (including MS Office software). 2 years CRM/data entry experience (Salesforce preferable). Accounts payable and receivable experience preferable. Some minute-taking experience. The role is based in our office in Parnell, with some work-from-home flexibility.

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