Office Administrator

at Instant Access
Location Auckland, New Zealand
Date Posted June 13, 2022
Category Admin and Clerical
Job Type Full-time
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Office Administrator Instant Access location Auckland.

Instant Access is a leading specialist hire company providing access solutions and specialising in Steel & Alloy Scaffold systems, Swing Stage design and Elevated Work Platforms to the construction and related industries. An opportunity for an Office Hire Administrator has arisen within our Mt Wellington, Auckland branch. We are looking for someone to manage the day-to-day office administration activities and support our hire operations.

The role offered is a permanent position based on 32.5 hrs per week (Monday to Friday – 9:30am to 4:30pm) split between Office Administration and Hire support. This role would ideally suit a person with strong understanding of accounts payable and PAYE. This is a busy office, and we require an energetic friendly person who will contribute to, and become, a long-term part of the overall business and enthusiastically throw themselves in boots and all.

The role involves answering incoming enquiries received from Customers, Suppliers, Sales Representatives and Operations teams. General administrative tasks as required – AP batching and coding, processing credit card payments, filing and weekly wages input. Set-up hire agreements and supporting documents/contracts and scheduling.

Developing a sound product knowledge in order to provide accurate and relevant information in relation to customer needs. Stock Management – maintenance, coordinating stock for each job, processing off hires, supporting stocktakes. Daily updating of reports and job schedule tools. Supporting NZ Business Manager in day-to-day tasks as required.

Successful candidates will bring financial experience working with creditor accounts and PAYE. Strong financial accrual and reporting skills. Experience in maintaining financial records. Overdue debtor account management. Great customer services skills. An ability to multi-task. Strong organisational and time management skills. Ability to communicate at all levels.

Attention to detail, Excellent computer skills, Professional presentation, Good understanding and working knowledge of WHS and environmental systems. Experience in the equipment hire industry would be beneficial.