Financial and Administration Assistant cbm New Zealand location Auckland.

Join a dynamic team, with a great culture, on a global mission. Provide excellent finance and administration support to our team. Work across the organisation, in operations, programmes and with CEO.

About cbm cbm New Zealand (Christian Blind Mission) is a faith based international development organisation, committed to improving the quality of life of persons with disabilities in the poorest countries of the world. Based on its Christian values and over 100 years of professional experience, cbm addresses poverty as a cause, and a consequence of disability.

Cbm New Zealand is a member of CBM Global and works in partnership with local organisations to implement programmes in various development and humanitarian areas such as eye health, rehabilitation, education and livelihoods, to help break the cycle of poverty and disability. cbm New Zealand  also engages with mainstream development agencies to amplify their disability inclusion and impact.

Vision An inclusive world in which all people with disabilities enjoy their human rights and achieve their full potential. Mission Fighting to end the cycle of poverty and disability.

Values we Champion Inclusion, We Strive for Justice, We Pursue Excellence, We Embrace Partnership, We Live with Integrity, cbm New Zealand is an inclusive, equal opportunity employer. We welcome applications from those with disabilities, cbm operates from a Christian kaupapa, cbm is committed to safeguarding children and adults-at-risk. As part of our recruitment process, police and reference checks will be required.

The role this role provides efficient and effective support to the Finance and Operations team and coordinates many of cbm’s cross-departmental functions. This includes office systems, donor finance admin, logistical assistance for the International Programmes team and executive assistance duties for the CEO. The role will be vital to enable timely and well supported delivery of organisational objectives, and integrity and coherence of systems across the organisation.

Reports to Finance and Operations Director Position type Part time (20 hours per week, negotiable);  Permanent Functional Relationships cbm staff teams (Finance and Operations, International Programmes, Fundraising/Engagement); CEO;   International partners in the Pacific, Asia and Africa. Location cbm New Zealand Office:  112B Bush Rd, Albany, Auckland.

Areas of Responsibility and tasks area Task Office and Business Administration. Manage organisation-wide processes and tasks, including: bookings, organisational calendars and contact lists; printer reports; document storage. Effective liaison with suppliers, including: stationery, office suppliers, cleaners, disposal, courier, etc.

Oversight of fire warden training, fire alarm tests, first aid kits. Reception duties and other tasks from time to time to ensure smooth operation of the organisation. Enabling office culture. Manage cbm’s learning zone and staff meetings schedule. Arrange logistics for meetings. Assist with event co-ordination. Assist with admin of new volunteers as needed. Donor finance/admin/ finance/back-ups.

Assist with processing telephone donations (through Windcave). Opening and processing mail; banking and post. Data clean ups. Donor tax receipts. Back up phone follow-up on missed donations from donors. Maintenance of spreadsheets for donor finance.

Programmes admin assist with travel logistics for those travelling on behalf of cbm (booking flights, visas, accommodation, etc) and for international visitors to New Zealand. Support in Health, Safety and Security procedures (coordinate training, maintaining travel record, safety equipment, and travel kits). Assist with admin and finance for cbm NZ’s management of Pacific programmes, including supplier verification due diligences, and support with logistics for shipment and supplier communication.

Compliance and assistance functions for CEO Support the CEO to manage work flows, including collating reports across the organisation for Board reporting; Minute-taking as required. Arrange bookings for Board meetings, travel, food and accommodation; Manage Board reimbursement claims. Manage processes for policy maintenance, Code of Conduct and Health and Safety compliance.

Act as Health and Safety Officer, manage H&S plan and bi-annual office inspection; Oversee staff First Aid attendance. Liaise with body corporate around any building issues / compliance. Manage cbm’s Environmental and Accessibility plans. Compilation of reports on any complaints from donors and partners.

Key Competencies preferred attitudes and Behaviours. Commitment to the health of cbm and to cbm’s role and mission. Ability to work withina Christian framework and be sensitive to its  various expressions across cultures and denominations. Cultural sensitivity. Strong workethic, consistent and reliable; contribute willingly to all office tasks. Ability to spot potential improvements to systems and processes.

Ability to be flexible to meet deadlines and to deal with a complex workload. Positive, collaborative, problem-solving relationships with staff. Holding information as confidential when appropriate. High standards of professionalism and personal integrity. Knowledge.

Skills and experience proven organisational and coordination skills and the ability to prioritise tasks and follow through to completion. Suitable experience in office administration. Sound computer skills, including competence in major MS Office applications. Excellent written communication skills, including the preparation of correspondence, reports and minutes of meetings.

Basic understanding of accounting and financial management. Ability to develop and constructively manage high quality relationships with internal and external stakeholders. Understanding of, and interest in, the not-for-profit and/or disability sector.