Finance Officer Department of Education location Melbourne. $76,817 - $93,274.

About the department the role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Victorian School Building authority the Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants. With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the division the Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable.

The division also coordinates communication and consultation with local communities about their school building projects. They develop graphic design and video content, manage our social media channels, lead organisational customer service reform, distribute our e-newsletters and organise ministerial and other events for our projects.

About the role this is a fixed-term position until 30/06/2026. The purpose of this role is to provide high quality finance and administrative support to the Budget and Finance Team within the Victorian School Building Authority. The Finance Officer is responsible for processing of payments into Oracle, journal preparation, other ad-hoc financial support tasks, as well as provision of quality customer service through attention to detail and timely response to queries.

The key accountabilities for the Finance Officer are to facilitate financial data entry into Oracle and information management. Maintenance of accurate data, records, databases and information management systems. Proven ability to work independently to ensure accurate processing of invoices and preparation of accrual journals to capture incurred costs.

Perform ad hoc financial reconciliation tasks. Update Authority variance reports. Ensure financial activities are compliant with Department's financial policies, procedures and activities. Ensure financial activities are compliant with legislative requirements. Answer payment inquiries from external suppliers. Build and maintain effective working relationships with internal stakeholders.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.  Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes the ideal candidate will have the following capabilities and qualities planning and organising develops and implements systems and procedures to guide work and track progress. Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required. Identifies processes, tasks and resources required to achieve a goal. Recognises barriers and finds effective ways to deal with them.

Problem solving analyses issues from different perspectives and draws sound inferences from information available. Identifies and proposes workable solutions to problems. Investigates and probes for the facts. Liaises with stakeholders. Seeks all relevant information for problem-solving.

Service excellence constantly looks for continuous improvement opportunities and ways to innovate, and encourages others to do the same. Makes specific changes in work methods to improve outcomes, quality and timeliness of service. Takes responsibility for correcting problems promptly and without becoming defensive.

Customer focus actively seeks to meet customer needs. Committed to delivering high quality outcomes for clients. Listens to customers. Seeks ways to improve services.

Detail focus highlights practical considerations of plans and activities. Identifies gaps in information. Looks for logical sequences of information. Observes fine details.

Qualifications and experience essential sufficient relevant experience in Finance/Accounting (Accounts Payable) field. Further information for more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page. Applicants requiring adjustments can contact the nominated contact person.