File Manager

at New Zealand Police
Published June 7, 2024
Location Auckland, New Zealand
Category Admin and Clerical  
Job Type Full-time  


File Manager New Zealand Police location Auckland.

Company description New Zealand Police is working with the community to make New Zealanders be safe and feel safe. With over 13,000 staff, we provide policing services 24 hours a day, every day. We operate by land, sea and air, manage over 860,000 emergency calls a year and are always actively preventing crime and crashes.

We're working towards specific goals and targets that highlight our intent to work collaboratively with iwi and communities, other government sectors and business partners to deliver ‘Our Business' and achieve long-term change.

About the role applications are sought from Authorised Officers or Police Employees to join the National Organised Crime Group (NCOG) based in in Auckland as a Authorised Officer - File Manager - Specialist Investigator. NOCG is mandated by Government to detect, investigate, prosecute, confront, and disrupt the activities of serious and organised criminals, including those committing financial crime. It does this in collaboration and co-operation with law enforcement and other agencies both nationally and internationally.

NOCG investigations are typically challenging and complex involving a full range of best practice covert and overt investigation techniques including electronic and physical surveillance, and the recruitment and management of CHIS. They investigate a wide range of criminal offending often working alongside domestic and international law enforcement partners to target and disrupt local and International Trans-National Organised Crime Groups.

To support the delivery of these outcomes the Authorised Officer - File Manager - Specialist Investigator will support the operational and administrative functions of investigation teams to enable effective prevention, detection and resolution of serious and organised crime investigations.

We are looking for a File Manager who can work effectively as a member of the team to support investigations, show attention to detail and competence navigating computers and databases. You must also demonstrate ability and experience in use of Microsoft Word, Excel and Power-point, with knowledge of Police databases such as NIA and IMT preferable. You will align to the delivery of our business that will directly contribute to safer homes, community, and roads.

Key accountabilities setting up and maintaining the investigation teams' electronic file and structure, including peer reviewing of all incoming paperwork, and maintaining knowledge of the file over the life of the investigation. Set up systems and structure for management of sensitive and classified information.

Enable investigation team members to locate documents and relevant intelligence efficiently. Carry out a variety of computer checks using information and intelligence databases, including internal Police systems and ‘open source' externally sourced systems. Carry out analysis and reporting on information and data gathered throughout the course of the investigation, using available analytical tools.

Reviews surveillance camera imagery and cross references this with other evidential material held by the investigation. Be able to draft search warrant and production order applications. Be conversant with prosecution and disclosure requirements and assists O/C File with preparation of disclosure material. Understand the need for and practice operational security.

What you'll bring whilst we are looking for skills, knowledge and experience relevant to the role, we also place high importance on your state of mind, the alignment of your values with ours, your ability to contribute to and build high performing teams, and the way that you lead yourself or others.

Have had success leading a team developing and managing those around them. Have successfully conducted and managed complex and protracted criminal investigations and prosecutions. Have successfully developed and maintained partnerships with internal and external workgroups. Have had success building and leading dynamic and high performing teams to achieve organisational outcomes.

Applicants will require must be able to gain and maintain the delegation of Authorised Officer. Ability to obtain and maintain a Government Top Secret Security Clearance. This role is set at Individual Contributor level, this means your key purpose is to deliver or enable others to deliver Our Business".

Security Clearance requirements to be eligible for this role, you must obtain and maintain a TOP SECRET national security clearance. The minimum criteria for this level of national security clearance is NZ Citizen who has resided continuously in NZ for the last 10 years, or A Permanent Resident who has resided continuously in NZ for the last 10 years, or A citizen of or has resided continuously in one or more of the following countries for the last 10 years: Australia, Canada, United Kingdom, or United States of America, and has a background that can be verified by the NZSIS.

About us New Zealand Police is the lead agency responsible for preventing crime and enhancing community safety. It works in partnership with individuals, communities, businesses, and other public sector agencies towards the vision of making New Zealand the safest country. Police is the government's largest front-line response agency with around 15,000 staff in large and small communities all over New Zealand and in liaison and policing development roles overseas.

Your development is highly valued at NZ Police. Our employees enjoy significant investment in their development not only at an individual level, but also at the team and community of practice level. We work hard to match you with work that will both play to your strengths and challenge you in new ways.

The work you'll be engaged in is real, tangible work that directly benefits our frontline and communities. Taken all together, this means we can offer you career path opportunities to progress in your chosen profession and become a more well-rounded, experienced leader, with opportunities across the range of work we support.

Salary this position is covered by a collective agreement and salary will commence between $87,306 and $91,353 dependent on skills and experience relevant to the role. If you are an internal applicant, you must apply internally through the police system. You must provide an alternative contact email address and state your future commitments should you be successful for the next stage of the recruitment process.

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