Executive Assistant – CEO, Melbourne, Australia

at Hudson Australia
Published April 15, 2024
Location Melbourne, Australia
Category Admin and Clerical  
Job Type Full-time  
Strong proficiency in Microsoft 365 Suite, particularly in PowerPoint
Excellent organisational, decision-making, and problem-solving skills
Demonstrated experience in supporting C-suite executives
100,000 - 110,000 Annually + Super


  • Executive Assistant to CEO and Two Senior Consultants
  • Newly Created Role - Take Ownership - Add Value
  • Hybrid Model - East Melbourne Location

Are you an Executive Assistant who thrives in a dynamic, C-suite environment? This prominent consulting firm focused on leadership and organisational culture development, is seeking a proactive and skilled Executive Assistant to join our team in East Melbourne. This role offers a fantastic opportunity to work closely with our CEO and two Senior Consultants, helping shape the future of our business and impacting meaningful change across various organisations.

Role Overview:

As the Executive Assistant, you will be the backbone of executive support, primarily managing the diary, emails, and appointments of the CEO to maximise their client engagement and project oversight. Additionally, you will support our Senior Consultants, ensuring seamless scheduling and effective management of business development and client-related activities. Your expertise will also extend to enhancing business processes and creating impactful presentations and proposals.

Key Responsibilities:

Manage the CEO's diary, emails, and appointments with precision, ensuring optimal organisation and time management.
Provide strategic support to two consultants, coordinating their schedules to maximise efficiency in business development and client engagements.
Serve as a primary communication point, ensuring clear and effective interaction between executives, clients, and internal teams.
Foster strong relationships with stakeholders through exceptional interpersonal skills and meticulous attention to detail.
Planning and coordinating comprehensive travel itineraries and logistics for team events.
Assisting in the preparation and facilitation of internal and external meetings, including agenda preparation and minute-taking.
Addressing operational challenges, finding solutions, and escalating issues when necessary.
Supporting the organisation of corporate events, and managing post-event follow-ups and client engagement.
What We Offer:

A supportive and inclusive workplace that prioritises your well-being and professional growth.
Opportunities for training and development to enhance your skills.
A well being leave policy to ensure you maintain a healthy work-life balance.
A hybrid work environment, allowing flexibility in how and where you work.
A vibrant office location in East Melbourne, surrounded by amenities and transport links.
Ideal Candidate:

Demonstrated experience in supporting C-suite executives or a senior executive team.
Strong proficiency in Microsoft 365 Suite, particularly in PowerPoint for creating visually compelling presentations.
Excellent organisational, decision-making, and problem-solving skills.
Ability to operate effectively amidst ambiguity and manage changing priorities.
A growth mindset with a proactive approach to workplace challenges.
Apply Now to be a part of a team that values relationships, integrity, and making a difference. If you're looking for a role where you can truly be a part of the business and contribute to a thriving corporate culture.

Reference number: BBBH237351