Executive Assistant The University of Auckland location Auckland. $47,000 - $59,000.

The Faculty of Medical and Health Sciences is a diverse faculty with more than 4,000 students studying across six schools, led by world-leading researchers.  We are is committed to improving the health of our local, national and global communities through excellence in teaching, research, service and engagement.

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.

The opportunity this position is a new and exciting opportunity for an enthusiastic Executive Assistant to provide effective administrative support to the Associate Dean's and Senior Professional staff members within the Faculty of Medical and Health Sciences. This is a 12-month fixed-term – Full-Time (37.5 hours per week) position. Remuneration: $47,000 - $59,000 dependent on experience.

Some of the key responsibilities of the role include ensuring the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas, and recording minutes for committees and staff meetings.

Managing travel arrangements and logistics around special events and visits. Liaise with faculty HR and assist with administration of processes related to academic promotions. Coordinating recruitment processes. Developing collaborative working relationships with key stakeholders.

Important skills high level of interpersonal skills. Ability to communicate information clearly and concisely. Negotiation skills and ability to build successful relationships. Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information.

A proactive and flexible approach to work. An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment. Strong organisational skills with an ability to exercise discretion, demonstrate initiative to identify and solve problems requiring judgment and accurate interpretation of established information.

An ability to liaise at an executive level and to work under pressure within a politically complex and challenging environment. About the team the role is based in the office of the Dean (M&HS Building 505).  You will be working alongside a team of EAs who are extremely busy but have a collegial/calm and friendly work ethic with great personalities.

What we offer the University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.

The University is committed to providing an excellent working environment through flexible employment practices (Hybrid, WFH). A competitive salary with five weeks’ annual leave. In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare, and several other discounts on internal and external services.