Executive Assistant

at Canberra Symphony Orchestra
Location ACT, Australia
Date Posted May 20, 2021
Category Other
Job Type Full-time
Send Resume at recruitment@cso.org.au
Salary $65,000 - $79,000 including super

Description

Executive Assistant Canberra Symphony Orchestra location ACT. $65,000 - $79,000 including super.

Reporting directly to the CEO, the Executive Assistant provides high-level, confidential administrative support to the office of the CEO; high-level secretariat and administrative support to the CSO Board; and general administrative support to the broader CSO team, fostering a positive team culture.

Key Responsibilities CEO executive support. Manage the CEO calendar and appointments. Undertake meeting preparation including briefing notes and other materials and proactively follow up actions. Manage projects as required. Support CEO relationships with key stakeholders including board, partners and donors.

CEO & Board support Coordinate, collate and disseminate board and committee papers in consultation with the CEO, Chair and Company Secretary and undertake follow up actions as required. Maintain board scheduling and liaise with board members as directed. General office administration.

Provide administrative support to the CSO office including establishing and managing systems and processes, information management, supporting grant applications and acquittals, managing volunteers, liaison with key stakeholders including Chief Conductor and Artistic Director and visiting guest artists.

Support team culture Maintain and grow a positive team culture through coordinating social events, assisting with the on-boarding of new team members and anticipating and addressing problems.

Key Relationships CEO, CSO Chair and Board of Directors.  Experience and expertise.

Key skills and experience Five years’ experience working as an executive assistant for a CEO or equivalent. Strong organisational and project management skills. Demonstrated ability to build relations and work cooperatively with a small team. Understanding and experience in developing and implementing office procedures, and establishing and maintaining systems. Experience in board support and key stakeholder engagement. Experience in working with a not-for-profit and / or arts sector board and knowledge of videoconferencing technology is desirable.