Corporate Office and Events Assistant Mars Recruitment location Sydney. $80,000 – $90,000 per year.

We are thrilled to announce our collaboration with the client in the search for a permanent  Office Assistant to join a thriving business located in Sydney CBD. The client, a renowned Tech firm, boasts a fantastic culture rooted in success and collaborative work. This role will be based on the Front desk and reports to the Office Manager.

The individual will become a part of a four-member team, tasked with overseeing the seamless operation of the office. Their responsibilities will include event management and coordination, extending a warm welcome to staff, guests, and clients, and overseeing the management of facilities.

Duties include ensuring the smooth day-to-day operation of the Sydney office, inclusive of facilities, amenities and building management requests (E.g. lights and other equipment broken or not working in the office). Keeping visitor arrival areas, kitchen and common areas clean and presentable. Catering and ordering office supplies such as stationery, kitchen items, food and beverages.

Greeting visitors and clients and assisting them as required. Ensuring meeting rooms are set up correctly for meetings, including providing water, coffee etc.  Monitoring the general inquiries inboxes and distributing emails to relevant recipients. Coordinate with the building reception to provide access to guests via an online system.

Assisting staff with meeting room bookings/Team facilitation. Coordination of Events. Printing and binding of presentation packs when required. Managing bookings of the company car. Coordinating courier services, receiving and distributing mail and deliveries. Ordering of business cards as required. Assisting with team & social events. Assisting the team with ad hoc administrative tasks.

We are looking for a positive-minded, self-starter who prides themselves on being team player but equally someone with the ability to succeed in working independently.