Business Support Officer

at Wellington City Council
Published June 19, 2024
Location Wellington, New Zealand
Category Business Development  
Job Type Full-time  
$59,987- $70,572


Business Support Officer Wellington City Council location Wellington. $59,987- $70,572.

Working together for Wellington's future. We have an exciting and unique opportunity for an experienced business support specialist supporting our Community Pools leadership team. We are looking for someone who can be a key connector for this team to keep across what is happening at each location and ensure the delivery of key admin tasks.

Whilst the preferred home base for this role is at Keith Spry Pool, you will have the flexibility to work from all Community Pools locations as well as WCC head office - Tahiwi when appropriate.

About the role this is a diverse role that oversees a range of responsibilities and in partnership with Amy the Manager Community Pools, you have an opportunity to really influence and shape what the day to day looks like for this role.

Your work will directly support the community pools leadership team made up of the Manager Community Pools, and five Operations Managers who work across six community pools across Wellington (Keith Spry, Karori, Freyberg, Tawa and in Summer Khandallah and Thorndon) to ensure their smooth and seamless running. This team is full of energy and are passionate leaders who work hard delivering on their believe statement 'Safe spaces, awesome places' for the communities they serve.

Key activities you will be responsible for overseeing customer requests and communications through the management of shared inboxes and customer feedback channels. Process customer bookings including booking facilities and equipment, issue contracts and invoicing.

Work with the Digital Communications Specialist to ensure social media platforms are kept current and up to date with what is happening in our facilities e.g., news, events, announcements, vacancies etc. Play a key role in supporting the Operations Managers with the recruitment of new lifeguards.

Co-ordinate training requirements for the wider team and ensuring accurate record keeping of the current for team members qualifications. Help with financial tasks such as raising purchase orders, invoicing, etc. We are looking to appoint between $59,987 - $70,572 per annum, for this role, depending on relevant skills and experience.

To be successful in this role you will be an experienced administrator or coordinator who has experience supporting teams. Have excellent relationship management skills. Be comfortable to prioritise and manage one's workload when appropriate. Have strong attention to detail. Be adaptable and flexible to respond to team needs. Take pride in your work - "want to do it and do it well". Have an eye for process and system innovation to ensure we are all working efficiently.

We're Working for Wellington. Wellington City Council's team provides more than 400 services every day for Wellingtonians - everything from parks and pools to consents and cemeteries - playing our part in making Pōneke an inclusive, sustainable and creative capital for people to live, work and play.

Working for the Council offers you a range of benefits including 5 weeks annual leave, flexible working options, health and wellbeing support, Council staff discounts and a range of learning and development programmes and opportunities.

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