Administrator or Personal Assistant

at Graham Consulting Auckland
Location Auckland, New Zealand
Date Posted May 25, 2023
Category Admin and Clerical
Job Type Full-time
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Administrator or Personal Assistant Graham Consulting Auckland location Auckland. $60,000 – $70,000 per year.

Are you organised, detail-oriented, and passionate about the real estate industry. Our client is seeking a highly skilled Administrator/Personal Assistant to join their dynamic team. As an integral part of this organisation, you will provide essential support to real estate professionals, ensuring smooth operations, exceptional client experiences, and also cover reception duties when required.

Responsibilities provide administrative support to real estate agents and brokers, including managing calendars, scheduling appointments, and coordinating meetings. Prepare and edit correspondence, documents, and presentations, ensuring accuracy and professionalism. Assist with the creation and maintenance of property listings, ensuring accuracy and compliance with company guidelines.

Coordinate property showings and open houses, liaising with clients, agents, and vendors to ensure seamless execution. Conduct research and gather relevant information to support real estate transactions, such as property information, market trends, and comparable sales. Manage and organise paperwork, contracts, and other essential documents to ensure proper documentation and compliance.

Handle incoming calls, emails, and inquiries, providing exceptional customer service and promptly addressing client needs. Act as the receptionist when required, greeting visitors, answering phone calls, and directing inquiries to the appropriate team members. Maintain and update client databases, ensuring accurate and up-to-date information.

Assist with marketing and promotional activities, including preparing marketing materials and managing social media accounts. Undertake general office management tasks, such as ordering supplies, managing inventory, and maintaining a tidy and organised workspace.

Requirements proven experience as an Administrator, Personal Assistant, or similar role, preferably in the real estate industry. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organisational and multitasking skills, with the ability to prioritise and meet deadlines.

Excellent communication skills, both verbal and written, with exceptional attention to detail. Ability to maintain confidentiality and exercise discretion when dealing with sensitive information. A proactive and solution-oriented mindset, with the ability to work independently and as part of a team.

Knowledge of real estate processes, terminology, and industry practices is a plus. Experience in reception duties, including answering phone calls and greeting visitors, is highly desirable. High school diploma or equivalent; additional qualifications in office administration or real estate will be a plus but not a must.