Administrative Assistant or Office All rounder

at Brefni Pty Ltd
Location Sydney, Australia
Date Posted December 3, 2021
Category Admin and Clerical
Job Type Full-time
Send Resume at dianar@brefni.com.au
Salary $55,000 - $59,999

Description

Administrative Assistant or Office All rounder Brefni Pty Ltd location Sydney. $55,000 - $59,999.

Brefni’s vision is to be a leading infrastructure specialist, who is able to respond to the challenges of any project while making sure we provide our clients with a consistent high quality service. We make significant investments in our plant and our people, and actively encourage our employees to share their ideas wherever they can, whether they work on site or in an office.

These ideas have been put to good use on our projects, helping us to make Brefni safer and more efficient. Our ability to deliver projects in this way helps us build and maintain strong relationships with our clients. We are looking for an experienced and enthusiastic Administrative Assistant/Office Allrounder to join our Greater Sydney team on a permanent basis.

The successful Administrative Assistant/Office Allrounder will join the Brefni team and undertake the following tasks general administration duties such as document preparation including photocopying, filing, record keeping, and coordination of  incoming and outgoing mail and correspondence. Maintain head office premises as the key contact, ensuring effective management of maintenance, mailing, office supplies and equipment, IT, accounts  and ad hoc tasks as required.

Answering incoming calls and transferring/taking messages, providing a high level of customer service whilst determining significance to ensure tasks are actioned in a timely fashion. Organise and schedule meetings and appointments, including welcoming clients, guests, suppliers, ensuring office space is appropriately maintained in a safe and secure way – including COVID Safe practices.

Participate actively in the planning and execution of company events, teamwork, cultural & philanthropic activities and in-house catering. Assist with workshop administration tasks as required (receiving parts & notifying workshop; processing GRN’s/acceptances for incoming parts; paperwork filed into plant inventory files (Including registrations); liaising with allocators to maintain the registration calendar; updating Maintain365 as and when required).

Assist with monitoring Brefni’s website and social media platforms including content generation & posting of content. Communicate effectively with other departments throughout the company and assist Senior Management as requested. Demonstrate professionalism and have a positive and proactive approach.

Skills and experience needed to be successful minimum 2 years experience in a similar role. Excellent organisational skills. Ability to effectively and professionally communicate with excellent written, verbal, and interpersonal skills. A strong work ethic, attendance, punctuality and self-motivation. Demonstrated strong commitment to high levels of professionalism and customer service. Willingness to learn and use feedback for continuous improvement.

Ability to work on multiple tasks while providing exceptional telephone and front desk support. Ability to work closely with the office manager and proactively manage various calendars. Ability to liaise and form a strong rapport with visitors and staff at all levels. Good administrative and organisational ability.

Excellent attention to detail. Exceptional listening skills and a commitment to communicate clearly, completely and in a timely manner. Advanced skills across Microsoft Office – including Outlook, Word, Excel, Powerpoint and Teams. Experience with social media management desirable but not essential. Ability to work autonomously and be a team player.