Administrative Assistant

Join an encouraging and supportive leadership group, at an exciting late study phase
Be seen as a trusted partner, collaborator and driver to enable the project’s success
Role is site based in Winu, AUS
About the role

Finding better ways to provide the materials the world needs.

We are looking for an Administration Assistant who will be responsible for the provision of administrative and secretarial services to a team of professionals while contributing to a wider administrative support team. You'll play a pivotal role in supporting our business operations and maximizing efficiency across various departments.

Key responsibilities include:

Manage complex rosters and scheduling for site-based teams with precision and foresight.
Coordinate end-to-end travel bookings using INX and AMEX/Serko, ensuring compliance, accuracy, and timeliness. Includes charter flight management and facilitation of flight check-in at Winu.
Provide high-level administrative and secretarial support to a team of professionals, including calendar management, site notice distribution, and support for the Site Controller role.
Prepare and format professional documents using Microsoft Word, Excel, and PowerPoint.
Manage incoming calls, visitors, mail, and emails with professionalism and efficiency.
Maintain accurate records, calendars, and filing systems.
Track expenses and support procurement and service requests, including the management of site consumables.
Deliver exceptional customer service to internal and external stakeholders.
What you’ll bring

Administrative and Secretarial Proficiency: Proficient in a wide range of administrative and secretarial tasks, including document preparation, scheduling, and record-keeping.
Strong Communication Skills: Demonstrates strong written and verbal communication skills, enabling effective interaction with colleagues, clients, and stakeholders.
Effective Business Software Application Usage: Capable of utilising business software applications to efficiently carry out tasks and produce high-quality outputs.
Excellent Organizational and Time Management Skills: Possesses excellent organisational skills and adept at managing time effectively to prioritise tasks and meet deadlines.
Attention to Detail and Accuracy: Displays a keen attention to detail and maintains a high level of accuracy in all tasks, ensuring thoroughness and precision in work execution.

What we offer

A work environment where safety is always the number one priority
A permanent position working directly for Rio Tinto on an 8/6 roster.
Be recognised for your contribution, your thinking and your hard work, and go home knowing you have helped the world progress.
A competitive base salary reflective of your skills and experience with an annual incentive program.
Comprehensive medical benefits including subsidized private health insurance for you and your immediate family.
An attractive share ownership plan.
Company provided insurance cover.
Extensive salary sacrifice & salary packaging options.
Career development & education assistance to further your technical or leadership goals.
Ongoing access to family-friendly health and medical wellbeing support.
Exclusive employee discounts (banking, accommodation, cars, retail and more).
Flexible working arrangements.
Where you’ll be working

Winu is a 100% Rio Tinto owned copper-gold mineralization project in the Yeneena Basin of the Paterson Province in Western Australia. The project is located approximately 130 km north of the Telfer mine and 350 km southeast of Port Hedland. Teams at Winu are taking an agile approach to greenfield project development and being innovative in the way we bring a mine from exploration to production

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

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