Administration Officer Lime Recruitment location Brisbane .

Lime Recruitment is currently working with a large Queensland government department to recruit an Administration Officer contract for 6 months + 4 months possible extension based in the Brisbane CBD and working from home. As the Administration Officer you will report to the Director of Work Health Design and is responsible for managing the branch administrative functions and providing support to the Director, two Chief Advisers and eight staff as required to meet business objectives.

In this role you will participate as a member of a team, manages the administration of WHDB services and provides service as the point of contact within Work Health Design Branch (WHDB) for all enquiries.  Coordinate, provide advice and liaise with Branch staff in relation to financial, purchasing and administrative issues and ensure compliance with relevant legislation, standards, policies and procedures.

Utilise the Department’s financial management system and liaise with Business Development unit to process invoices, verify and prepare expense vouchers.  Prepare and review financial reports to ensure expense vouchers have been processed and vendors paid. Report anomalies to managers and prepare journals as requested.  Provide advice on all aspects relating to travel including approvals, accommodation, allowances, advances and airfares and make the necessary travel arrangements on behalf of Branch staff.

Maintain effective administrative and risk minimisation processes including control registers and other office systems. Provide advice and assistance regarding asset management and facilitate and coordinate asset related activities. Provide support to Branch staff in relation to projects and initiatives such as organisation of catering, meetings, workshops and events; minute taking, photocopying and preparation of resources. Manage, coordinate and track Branch correspondence including drafting briefs, letters and emails.

You will have previous experience in a similar role. Experience working with Qld Go. Experience operating in a safety and awareness industry. Demonstrated ability to interpret and apply financial and administrative procedures and processes relating to purchases and administrative practices and asset management.

Ability to analyse, develop and review procedures, systems and processes that enhance delivery of business support to clients. Sound organizational skills including the ability to exercise initiative and judgement, prioritise  competing work demands and manage time effectively.

Well-developed interpersonal and communication skills, including the demonstrated ability to operate effectively on a one-to-one basis or in a group/team multidisciplinary setting having the ability to build positive relationships with team members.

Sound understanding of workplace issues including workplace health and safety practices, quality assurance, equal employment opportunity and anti-discrimination. Demonstrated ability in the use of computerised financial management systems include accurate word processing services, spreadsheets and database programs. Experience in a windows operating environment preferred.