Administration Officer

at Department of Corrections
Location Auckland, New Zealand
Date Posted January 16, 2022
Category Admin and Clerical
Job Type Full-time
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Administration Officer Department of Corrections location Auckland.

'Kotahi anō te kaupapa, ko te oranga o te iwi' - ‘There is only one purpose to our work: the wellness and wellbeing of our people. This could be just the opportunity you are looking for. We are looking for two Administration Officers to join our Community Corrections team based within the Waitemata District in Auckland, on a full-time, permanent basis. There are 3 offices within the Waitemata District across North Shore, Ratanui and Railside. You could be based at any of these sites, dependent on position availability, and your location.

About the role this is an opportunity to be part of a great organisation where you will support the Community Corrections team. A large part of the role is made up of front-line reception duties. This will be communicating directly with people in our management who are serving community sentences and working with our Probation Officers.

Other key responsibilities involve a wide range of administrative services including liaising with organisations and services we work with, Processing files, Preparing documents for court, Purchasing materials, Record management and ensuring correspondence, reports and other documentation meet Department timelines and standards.

Provide administration support across a varied team by co-ordinating meetings, external stakeholders relationships and filing. In this busy role you will enjoy working collaboratively as one team in a challenging and fast paced environment, be able to multitask, remain adaptable, follow and adhere to policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.

About us Ara Poutama Aotearoa is a name that has been gifted to us and is our commitment to improving the oranga and safety of the people, whānau, and that of the communities we serve across the motu. It is an exciting time to join us and we continue to seek out talented individuals who are committed to an inclusive, vibrant workplace. We recognise and celebrate the uniqueness of individuals, and that of the collective talent in our whānau.

Skills and experience the preferred candidate will be able to demonstrate good knowledge of computer software and database systems including Microsoft Office suite (Word, Outlook, Excel), with the ability to learn new systems quickly. Excellent customer facing and communication skills.

Resilience when dealing with difficult situations in changing environments and a pragmatic approach to problem solving. The ability to organise effectively, be adaptable, multi-task and meet deadlines. Ability to maintain a high level of confidentiality. Able to work in a team environment as well as autonomously. If you have the skills and experience that we are looking for and can hit the ground running, then we would love to hear from you.

The salary range for this role is $46,429 - $55,203 and progression is dependent on required competency levels. The work profile for this position is a 40-hour week, Monday to Friday. Applicants must be a New Zealand citizen, New Zealand Resident Permit holder, Australian citizen or an Australian resident who holds a current Australian Resident Return Visa. You will need a full New Zealand driver licence for this role.