Administration Coordinator Osborne Park

at Perth Veterinary Specialists
Published April 1, 2024
Location Osborne Park, Australia
Category Accounting and Finance  
Job Type Full-time  
Excellent interpersonal skills
Experience in identifying and implementing opportunities for continuous improvement of systems


Perth Veterinary Specialists (PVS), a team of globally recognised experts and passionate life-savers, is seeking an organised, personable and positive Administration and Personnel Coordinator.

The Administration and Personnel Coordinator is the key person in the organisation for keeping the lights on, the bills paid, and the team schedule running smoothly. The role is broad, and touches all other departments in the clinic, meaning that strong interpersonal skills are essential, as is a keen eye for detail and a passion for finding and implementing improvements.

Duties include:

Financial administration such as invoices, expenses, banking and reconciliations
Reporting on clinical, financial and operational metrics as well as communicating these with the team in a way that encourages engagement
Supporting the leadership team in administrative tasks as necessary such as documents, minutes, and meetings
Ensuring equipment, tools and infrastructure are running smoothly, repaired or replaced efficiently, and maintained regularly with minimal impact on operations
Facilitating new starters with the coordination of access to systems and tools to complete their job
Supporting each departments personnel by creating and communicating rosters, coordinating leave requests and coverage, approving timesheets and facilitating fortnightly payroll (in conjunction with centralised VetPartners support team)
Identify, research and coordinate improvements in our administrative processes and systems
About the perfect candidate:


Strong administration background, including document control, reporting
Excellent interpersonal skills, with a commitment to building strong relationships across departments
A proactive approach to getting stuck in, finding solutions, taking the initiative, and problem solving new challenges that we don't have protocols or training in place for
Experience in identifying and implementing opportunities for continuous improvement of systems and / or processes, and engaging members of the team in the success of your change

Financial background
Strong interest in IT and/or equipment troubleshooting and support
Previous experience (and enjoyment of) rostering, timesheets and/or payroll
What we offer:

In addition to access to some of the most exciting veterinary cases in Western Australia and knowing that you're making an impact on the lives of thousands of animals each year, we offer a unique opportunity to help build and grow with us during an exciting time of development as we look towards moving into a new facility in the next few years.

We're committed to your professional development, have a passion for being an enjoyable place to work, and want you to be a part of our team!

VetPartners is an equal opportunity employer and recognises that diversity is crucial to our success. Whatever your identity and background, if this role sounds like you, then please 'Apply Now'

Direct Link to Apply: