Administration Coordinator

at RSPCA NSW
Location Sydney, Australia
Date Posted July 21, 2023
Category Admin and Clerical
Job Type Full-time
Send Resume at hr@rspcansw.org.au

Description

Administration Coordinator RSPCA NSW location Sydney.

As an RSPCA NSW Administrator Coordinator, you are responsible for a broad range of administration services to ensure the efficient functioning of the Facilities and Office & Property Services Department.

There will be a requirement to travel to RSPCA NSW properties and other shelters/sites which may involve an overnight stay at times. Travel is to be completed using the RSPCA NSW onsite share vehicle.

About RSPCA NSW The Royal Society for the Prevention of Cruelty to Animals New South Wales (RSPCA NSW) is a not-for-profit animal welfare organisation. We provide a strong voice for animals experiencing cruelty and neglect. RSPCA NSW is committed to the care and welfare of animals, providing extensive professional facilities, including fully equipped veterinary hospitals and our state-wide shelter network, with approximately 500 staff across NSW to care for animals.

Why Work for RSPCA NSW a broad range of leave entitlements including 12 weeks paid parental leave. Generous staff discounts on products and services, including pet food, retail and vet clinic products and services. Access to a range of mental health and wellbeing supportive initiatives, including confidential counselling services and education programs. Access to a range of learning and development opportunities.

About the role coordinating office services – including, but not limited to, ordering and maintaining supplies and equipment. Administering resource allocation, including meeting rooms and pool vehicles, and implementing improvements and changes where required. Overseeing the work of internal housekeeping and contract cleaning and ensuring that safety, operational and quality standards are met.

Procurement of goods and services and liaising with contractors/suppliers. Assisting Facilities and Office Property Manager with contract administration such as document control, developing, interpreting, reviewing, negotiating and managing contracts for office services and property contracts.

Maintaining relevant contractor management systems & scheduling programmes. Maintaining Office & Facilities documents (Filing system). Administering security access systems including creating and updating access passes. Assisting with site and office relocations and fit-outs.

Processing of all invoices, ensuring that costs are assigned to the appropriate cost centre and expense type. Managing the RSPCA NSW E-Toll account, including payments, allocation of E-Tags. Updating the RSPCA NSW car fleet asset list. Travel to RSPCA NSW properties and other shelters/sites, which may necessitate in an overnight stay at times. The RSPCA NSW onsite sharing car will be available to use for these journeys.

About you 2 years’ experience in a similar role. Experience with MS Word, Excel and SAP Concur. Strong communication skills both written and verbal. High level of attention to detail. Ability to work autonomously and in a team environment. General office management skills. Ability to adapt to changing priorities. Unrestricted NSW driver’s license.