Administration Associate

Permanent role: Full time with competitive remuneration and benefits

Location: Macquarie Park, Sydney, Australia

Career growth: Expand your expertise in a growing, successful industry

Professional development: Build valuable experience in a dynamic, evolving role

Flexible working supported: Ability to mix working from office and working from home

Start your next chapter with a global leader as an Administrative Associate for one of the largest Animal Health and Animal Technology Companies Worldwide and in Australia.

Would you like to help make an impact in the Animal Health industry? Join this exciting business to help shape the future of Animal Health in a leading organisation focussed on our customers. Working with a passionate team of people primarily within the Ruminant and Swine Business Unit, servicing farmers, pet owners, retail stores and veterinarians, the Administration Associate will provide consistent, effective administrative support to directors, senior managers and teams across defined responsibility areas, including divisional support as a Privacy Steward Coordinator. Critically, the role coordinates principal and functional group administrative tasks to improve communication and organisation within the supported department.

Primarily focussed on the Ruminant and Swine business, there will be the need for cross business support & collaboration.

The Administration Associate sits within the Animal Health organisation and reports to the Ruminant and Swine Business Unit Lead in Australia, with indirect responsibilities to the General Manager Australia and Companion Animal Business Unit Lead.

What You Will Do

Responsibilities include, however not limited to:

Stakeholder management

Set priorities with advanced organisational and judgement skills

Provide administrative and operational support to the General Manager and Senior Leadership Team (SLT) as guided by Senior Associate Administrative Services, while maintaining discretion and confidentiality

Deliver accurate, timely information aligned to policies and procedures

Collaborate effectively with internal and external stakeholders at all levels

Ensure compliance with SOPs, policies, legal hold and or company’s ethical standards

Privacy Coordinator

Support the Animal Health Commercial division as Privacy Steward Coordinator

Cascade Global and Regional compliance communications, maintain policy, training and audit repositories, and notify the SLT of compliance concerns

Meetings management

Arrange travel and logistics for external customers at local and international meetings

Provide internal meeting support including arranging and attending meetings, conferences and functions, and managing travel and accommodation

Team engagement

Support and mentor peers

Participate in cross functional teams

Provide leave cover and act as back up for Senior Associate Administrative Services

General administration Assist with Commercial administrative activities including

Assisting with contract management, including Adobe Sign routing

Purchase and meeting expense card reconciliations

General administrative tasks, including but not limited to maintaining SharePoint and identified internal platforms, co-ordinating business cards and raising purchase orders and processing invoices

Maintaining the induction process and delivering induction training for office and field staff

Supporting meeting management such as the National Business Meeting and team meetings

Maintaining legally approved agreement templates and checklists, liaising with legal and procurement teams as required, adhering to compliance guidelines

Maintaining the register and stock of phones and tablets for team use

Acting as a point of contact for administration guidance, team communications and taking a lead role in key administrative initiatives as required

What You Must have

Tertiary qualifications

Prior proven administrative and corporate environment experience

Experience supporting directors, managers and multiple stakeholders, with the ability to work effectively at all organisational levels and within high performing teams

Curious, with the willingness to question, find new ways of working and confidence to speak up

Effective cross functional teamwork capabilities and excellent collaboration skills

High attention to detail, coordination and organisation with excellent time management with ability to manage competing priorities

Confident using technology and standard office and communication equipment in an activity-based workplace, with intermediate to advanced skills in Word, PowerPoint, Excel and Outlook; experience with SAP and managing programme platforms

Drive and motivation to meet and exceed individual and team goals

Unquestionable ethics and integrity

Excellent verbal, written and presentation skills in English

What You Can Expect

Autonomy with support: Work independently while being encouraged and backed by a trusted global leading animal health organisation

Growth and development: Gain exposure that helps you upskill and advance in your role

Flexibility and opportunity: Enjoy flexible working and open doors to new opportunities and skill sets

Collaborative culture: Join a team of like-minded individuals who share knowledge and celebrate success

We are proud to be a company that embraces the value of bringing talented and committed people together. The fastest way to breakthrough innovation is when ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive workplace.

Required Skills:

Business Cards, Business Cards, Communication, Contract Management, Database Management, Data Entry, Document Management, Email Management, Event Planning, Farm Planning, File Management, Inventory Management, Meeting Management, Microsoft PowerPoint, Office Management, Payment Handling, Policy Compliance, Policy Management, Processing Expense Reports, Project Coordination, Purchase Order Management, Researching, Senior Program Management, Stakeholder Management, Stakeholder Relationship Management {+ 2 more}
Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular
Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid
Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

05/18/2026
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R394306