Administration Assistant JBS and G Australia Pty Ltd location Sydney.

Are you looking for a varied Administration role where you will be valued and appreciated whilst learning and gaining new skills. An outstanding opportunity has become available for a motivated and hard working individual to join an environmental consulting company.

Your main responsibilities will include but not be limited to answering incoming phone calls, collecting and distributing mail/courier deliveries. Organising couriers for incoming and outgoing documents, equipment and other items (no heavy lifting required). Distributing general email box enquiries. Purchasing supplies and equipment for office and kitchens.

General maintenance of printers/faxes, common areas (meeting rooms, break areas/kitchens, and storerooms) and waste/recycling. Providing support to senior managers. Entertaining clients by organising food and beverages and “Meet and Greet” as they enter the premises. Organisation and management of staff training/seminar attendance. Report production, including formatting, minor data entry, compiling, printing and binding of reports.

Staff domestic/international travel bookings – flights, cars and accommodation. Liaison with building management regarding maintenance. Vehicle fleet logistics assistance (parking arrangements, servicing, registration, incident management, etc). Entering and maintaining supplier invoices and vehicle logbook information in the accounts system. Organising staff special events. Taking operations team meeting minutes (monthly). General ad hoc duties as may be requested by accounts staff and/or management.

You will have impeccable attention to detail, be well groomed, have loads of personality, be a pro-active solution finder and have the drive and commitment to stand out from the crowd.   You will also have sound Microsoft Office skills, be willing to learn new systems and have the flexibility to work within an team environment.