Administration and Events Officer

at Australian Spinal Research Foundation
Published July 20, 2023
Location Melbourne, Australia
Category Admin and Clerical  
Job Type Part-time  
$35 per hour + Superannuation


Administration and Events Officer Australian Spinal Research Foundation location Melbourne. $35 per hour + Superannuation.

The ASRF is a research foundation focused on funding and facilitating chiropractic research, as well as educating chiropractors, communities and peak bodies on the effectiveness of chiropractic care. We are a small team, all working remotely, as well as a Board of Directors. Our team culture is one of kindness, warmth and support, alongside professional excellence.

About the role the Administration & Events Officer will be responsible for supporting the General Manager and ASRF Board of Directors through a variety of administration tasks, including some event planning and logistics. The role includes working with the GM on a variety of projects that require the collection, collation and/or organisation of information, including, for example: the review and collation of information from funded research projects; policy & procedure review and development; and database/email list management. Additionally, the role includes some events-focused tasks, for example: sourcing and booking venues, liaising with venues, organising event logistics both prior to event and at events.

Hours Part-Time. Hours per week 15 hours (Flexible across 2-4 days). Location Work from home. Prefer Melbourne-based. Occasional in-person meetings in Melbourne CBD. Duration 6-month probationary period, with a view to ongoing. Reporting Reporting directly to the General Manager. Effective date From 1st September, 2023.

Salary $35 per hour + Superannuation. Non-profit Salary Packaging/Sacrifice will be available after 6-month probation period. Travel Must be able to travel occasionally in Australia for events and/or meetings. Equipment Applicant must have their own reliable computer, phone and internet.

Key Result Areas + Responsibilities administration (examples). Support GM through various administration tasks, as determined via planning session upon employment. Support Policy and Procedure review, Research Data. Collect, review and collate all available ASRF funded research, so it can be added to website.

Database/Email list Management. Support list management: make updates to CRM Database. Update email lists and manage bouncing emails, as needed.

Events develop and manage/coordinate events in collaboration with the team, including liaising with venue. Organise program + book speakers (supported by Board). Book venue/Board accommodation. Manage exhibit tables + prize draws. Manage registration enquiries or issues.  Manage travel requirements for Board Directors, as needed.

Skills, Experience and competencies this role requires a very highly-developed organisational skill-set and meticulous attention to detail. This is key to the success of the applicant and role. Significant experience in an administration role is desirable. Demonstrated proficiency using Microsoft Office suite is required (Word and Excel specifically).

A high level of competency and/or capacity to quickly learn to use database and online storage systems, including Microsoft CRM & OneDrive. Strong self-motivation and the capacity to work independently is critical to the role, as is the ability to work collaboratively in a small team and with external stakeholders.

Good time management and the ability to work to a deadline are important. Excellent written and verbal communication is essential. A positive, kind attitude and willingness to participate in a harmonious work environment are very important.