Accounts Receivable and Office Admin

at Starke
Published February 11, 2024
Location Auckland, New Zealand
Category Accounting and Finance  
Job Type Full-time  
$65,000 – $85,000 per year


Accounts Receivable and Office Admin Starke location Auckland. $65,000 – $85,000 per year.

Role Finance – Project & Production Accounts Receivable Specialist & Payroll & Office Administrator

Reporting to Financial Controller Stärke is a fast-growing company that occupies a small percentage of a large market that is undergoing significant change.  As a result, we have a wide range of tasks that need to be undertaken to bring our finance teams up to the ‘mark’ in a congested marketplace which will require significant technical and practical input to achieve the economic aims of the entity. Stärke’s new suites and strategic direction will be a very exciting opportunity to move the company into a completely new arena against it’s former competitors.

Outline of Main Tasks & responsibilities direct and oversee Stärke’s Accounts Receivable team including keeping control of Project Accounts Receivable, Credit Control, Payroll, Commercial Claims, Retentions

Responsibilities accounts Receivable – Manage accounts receivable, ensuring our accounts receivables system is accurate, up to date and customers are paying us on time. Accuracy and Project Accounts Receivable controls are essential to ensuring that we have a) correct sell prices b) controls of our customers so we’re charging out correctly, in full and on time.

Credit Control - a key part of your role will be to Operations, Accounts and  Project Management teams in ensuring accurate Credit Controls. This is a key component of the role and is extremely important.  This role includes the management of our Creditor Insurance program, ensuring correct setting up of accounts, issuing deposits to customers, ensuring payment and credit control is in place in system to prevent delivery without payments being made to us etc.

Payroll - you will be responsible to manage the payroll of the company.  Excellent knowledge of payroll will be required to manage our inhouse payroll system that is integral within our ERP system. Project Accounts/Admin – ensure projects are correctly set up and commencement stage with accurate and correct budgets.  This includes ensuring the correct budgets, costs sheets, revenue budgets, break down sheets are all in the file attached in Sharepoint and to the Project/Sales Order in MYOBA.

Project Credit Control - Once it is all correct, then the customer’s credit limit/terms will need to be checked prior to the project/order being released to production. This applies to both Alu and Ambiance sides of the business. Project Process/Admin - Then, once in progress ensure we are following the process correctly and running to budget. Raise ‘flags’ when projects start to run over and ensure PM’s are negotiating correctly for improved project costings where ever possible.

Project Claims & retentions ideally you will have previous experience of these key functions but ultimately you must grasp the importance in a construction oriented company of the need for progress claims, management of WIP in Projects, issuing claims via the NZ standard claims procedure to customers, raising invoices, proforma's, deposits, variations to manage the process.

Expected time split – The above varied, exciting and valuable roles will require you to manage your time very carefully.  We expect that your time split will be approximately 80% in Project administration & AR, 20% in the HR & Payroll. To take this role you must have a restless and persistent desire for accuracy and perfection.  You must be a self-directed self-starter  who can take the initiative to learn a process, suggest improvements, gain mastery of time & tasks to become part of a winning team.

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