Accounts Payable Officer

at Micale Recruitment
Published August 9, 2023
Location Melbourne, Australia
Category Accounting and Finance  
Job Type Full-time  


Accounts Payable Officer Micale Recruitment location Melbourne.

Our client is a high profile not-for-profit organisation providing a number of important services across Australia and overseas. An opportunity is available for an experienced Accounts Payable Officer to undertake a 6-month temporary assignment within the Finance Division. The role’s primary purpose is to ensure that all invoices and credit notes to the organisation are processed accurately within the Oracle cloud. This is a critical role in delivering the organisational critical requirements of uninterrupted supply of goods and services to all locations across Australia.

Reporting to the Accounts Payable Manager, responsibilities include but not limited to daily management of incoming emails to AP inbox ensuring all invoices are sent to Oracle cloud for processing and queries are actioned timely. Accurate matching of invoices to purchase orders or receipts applying 3-way match principle.

Accurate processing of credit notes. Following up on invoices that are due and/or overdue for payments, escalating issues to relevant department as required. Monthly completion of supplier statement reconciliation.

Preparing payment files for weekly supplier pay run, sending it to Accounts Payable manager for processing. Ability to identify errors in POs and receipts, contacting relevant staff to determine resolution to ensure invoice is paid on time. Processing International and customs invoices.

Liaise with Accounts Receivable team regarding the maintenance of supplier’s details, including name changes, addresses, bank details, terms of trade and contact details. Manage and audit credit card transactions, making sure they are policy compliant. Vigilant scrutiny of inappropriate / non-compliant expenditure and bringing it to the attention of the Accounts Payable Manager.

Manage of incoming correspondence via email or phone call. Process permanent or temporary credit card limit increases requests. Process new credit card applications and replacement cards. Follow up on transactions that are outside the current statement period, escalate them as required. Cancel credit cards upon receipt of employee termination notification from payroll.

Demonstrated Key competencies attention to detail and accuracy. Strong organisation and customer focused skills. Excellent communication (written and verbal) and interpersonal skills. Knowledge of Microsoft software package, especially Excel. Demonstrated experience in carrying out Accounts Payable functions including 3-way match to purchase order. Strong knowledge of GST rule and guidelines.

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