Accounts Assistant and Office Administrator

at Private
Published November 18, 2023
Location Auckland, New Zealand
Category Accounting and Finance  
Job Type Full-time  


Accounts Assistant and Office Administrator Private Advertiser location Auckland.

Karajoz Coffee Company Limited is one of the most experienced coffee (makers) roasters in the country with a lineage going back to 1982 where we were the first to introduce New Zealand to the flat white and good quality cabinet food.

Today the company manufactures premium roast coffee distributing it to cafés and supermarkets across the country. It also owns a coffee machinery import/wholesale/retail business and provides full service and repairs to its customers. Reporting directly to the Company Accountant we are looking for a fully experienced Accounts Assistant/Office Administrator to join our team.

Tasks and responsibilities will include accounts receivable calling customers, allocating funds and raising weekly direct debits. Raising of Supermarket credits. Daily Bank reconciliation. Accounts payable; checking and processing of invoices.

Coordinating the Weekly Payroll submission to our external Payroll Bureau. Setting up new customer accounts, recording of on-loan equipment on PPSR, raising of rental invoices. Tracking of new customers and providing analysis to Management. Supporting Sales Teams and providing Office Administration support. Go-to person for the Company's Financial and Inventory System.

You must be proficient with accounting software and Excel and Word. Your customer services skills will extend to both customers and internal staff with whom you liaise in an informative and positive manner.

Personal and Professional skills team player with positive manner and genuine desire to assist the wider team. Excellent communication skills and ability to relate at all levels within the business. Highly organised to complete tasks and meet deadlines, working both remotely (home based) and in the office.

Flexible, professional and mature approach with a willingness to learn. Sound knowledge of office administration systems and procedures. Knowledge of Xero, Reckon Hosted (Cloud based) accounting package and Inventory Software (e.g. CIN7) or similar preferred.

Qualifications and experience minimum 3 years in an Accounts Assistant or Office Administration role. Experience in credit control with a track record of timely collections.

Hours full time position, Monday to Friday 8.00am to 4.30pm.

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