Accounting Assistant Mt Pokaka Timber Products location Northland.

Working under the instructions and guidance of the Financial Accountant, provide administration and payroll services to the business. This will include completing the weekly processing of the payroll using IMS Payroll, provide reports for financial and business reporting, processing of invoices, placing order for goods and services and general office administration services.

Cover for front counter reception services, both phone and visitors will be required from time to time. Retrieve invoices and statements from the email system . Ensure accurate and timely data entry of invoices and related documents.

Distribute invoices for approval and correct coding. General ledger coding of all invoices for GST and cost analysis in Infusion. Match invoices and statements. Reconcile subcontractor invoices to weekly contractor timesheets.

Collate folders “A-Z Payables” each month. Investigate discrepancies:  Contact suppliers were credits and documents are required. Issue purchase books. Schedule Accounts Payable for payment by Financial Accountant.

Create ASB “Fastnet” schedules for payment. PAYROLL ADMINISTRATOR – Wage Staff Payroll. Wage staff payroll preparation and data file release. Enter time sheets and ensure accurate data entry.

Take weekly payroll preparation to Draft stage – Assistant Accountant or Financial Accountant will confirm accuracy.  Note: This is a time-sensitive task and must be completed on-time to ensure wage staff pay deposits are processed on-time. Complete weekly payroll data file for upload to bank. Print all waged staff time sheets.

Other provide relief for Cash-up and banking, as required (e.g. vacation relief). Input and Reconcile Residue Deliveries. Maintain Fuel Reconciliations and weekly reporting. Input mechanic’s hours into Vehicle Costing Database.

Maintain Vehicle km Database. Maintain Quarterly monthly Vehicle Costing Database. Maintain Project Cost Database. Update and distribute changes to Project Register, and perform Sundry other matters, as required. Support front desk duties as when required. Ad-hoc requests.