Costume Administration Assistant Queensland Ballet location Brisbane.

Position purpose the Costume Administration Assistant is an integral member of Queensland Ballet’s busy, highly productive, and creative Costume team, and is responsible for delivering high level administrative support.

The Costume Administration Assistant manages databases, reports against budgets, inputs information for staff rostering and monitors stock/materials to ensure that the team is equipped to support Queensland Ballet’s artistic vision and rigorous annual schedule of Company and Academy productions.

The Costume Administration Assistant works collaboratively with a variety of team members in a fast-paced, dynamic environment, and has a thorough understanding of the creative process of an artistic organisation, including the cycle from material procurement through to laundering and storage. Reporting relationships this position reports to the Head of Costume.

Responsibilities working under the direction of the Head of department act as the first point of contact for the Costume team, providing exceptional customer service for both internal team members and external stakeholders.

Act as a Queensland Ballet ambassador, and receive scheduled visitors, patrons, corporate partners and Queensland Ballet members as they relate to tours, site visits, meet and greets and other relationship-building activities.

Raise purchase orders, reconcile items/goods/stock received and incoming invoices according to the correct policies and procedures identified by Queensland Ballet’s Finance team. Assist with management of Costume Department stock, materials and supplies, by updating databases and asset information, against identified policies and procedures.

Assist with data entry as it relates to the finance system, the staffing/rostering system and any other spreadsheets which at times may be implemented by the Costume team. Cross check theatre, touring and workroom schedules against rosters, in alignment with Production Schedules, confirmed for each performance.

Assist team members to complete timesheets to ensure Live Performance Australia considerations (such as allowances) are accurate. Assist the Head of Costume in creating financial reports on a regular basis and collaboratively review financial statements and reports to ensure all calculations and data entries are correct.

Provide reports as requested by the Head of Costume to assist with forward planning and budgeting. Attend Costume Department and full company meetings, and as a self-directed, autonomous operator, understand how any discussions from these meetings impact upcoming tasks.

Adhere to Queensland Ballet’s financial policies and procedures. As required, liaise with stakeholders, suppliers, and other stakeholders regarding administrative matters as they impact on and/or enable the Costume team to achieve their goals against the Queensland Ballet Strategic Plan.

Conduct daily administrative duties with the intention to always be solutions focussed, identifying efficiencies and continuous improvements that will serve the team to be more effective.

Conduct self-directed learning to ensure comprehensive and accurate knowledge of Productions and upcoming yearly Seasons is maintained.

Liaise with other Queensland Ballet team members as they access and/or involve the Costume team and their services in events, functions, workshops, and other occasions both onsite and offsite. Assist the team with other general administrative duties as required.

Selection criteria excellent administration skills with the ability to work effectively, both independently and as part of a team in a dynamic, fast-paced, and collaborative environment. Demonstrated experience using databases, monitoring budgets, rostering as well as proficiency in Microsoft Office suite.

Exceptional interpersonal skills, including the ability to collaborate and problem solve with others, whilst also ensuring a high degree of responsibility, flexibility, and adaptability. Great attention to detail and exceptional organisational skills, combined with the demonstrated ability to remain solutions focused.

About queensland ballet queensland Ballet is a vibrant, creative company which connects people and dance across Queensland. We offer a program of world-class productions of the best classical ballets and inspired contemporary dance works.

The Company engages renowned choreographers and designers from around the world and nurtures emerging local talent by presenting exciting new works in an intimate studio series. With a culture of creativity and collaboration, complemented by an active program of engagement with our communities, Queensland Ballet has become the central hub for dance in the State.

Our dancers are acclaimed for the technical excellence and versatility, and our annual program offers diversity in style, audience focus and geographic reach, with up to 100 performances in Brisbane and tours to regional Queensland.

When we open our doors, we welcome home all in our community. Our three homes form the foundations of our Artistic, Academy and Community pillars. We have designed each home with people at heart.

Thomas Dixon Centre — our headquarters and home to our artists and arts workers. The facilities at Queensland Ballet's home in Thomas Dixon Centre in Brisbane’s West End allow the Company to offer a full range of training and community access programs, including public dance classes.  The TDC Studio Theatre is a 356-seat venue with full stage and backstage areas.

Queensland Ballet Academy — home to our arts students and teachers. We are committed to providing a pathway for young talent through the Queensland Ballet Academy. Queensland Ballet is dedicated to the pursuit of artistic excellence, dance education and innovative presentation of classical repertoire.

The Roy and Nola Thompson Production Centre — will be home to our arts makers. With bold and confident ambitions for the future, we proudly build upon the legacy of many creative and gifted artists who have been part of the Company’s rich history since 1960 as we continue to create magic and enrich lives with the development of Queensland Ballet’s Production Centre.

Our values and principles of commitment with bold intentions to be unconstrained we will create magic and enrich lives by delivering across four core pillars: Artistic, Academy, Arts for All and Cultural Spaces.

Influenced by five core values and our principles of commitment, all that we do and all that we are remain true to the four core pillars. Brilliance We are world class in all that we do we inspire excellence on stage, in studio, in business and in community.

Creativity We are creative in every endeavour we nurture our artform, artists, students and arts workers by exploring possibilities and responding to opportunities with agility. Passion With Queensland in our hearts we celebrate our diversity, our heritage and our love of the artform through heartfelt connections.

Wellbeing We promote wellness across society we pledge to make a positive impact across all dimensions of wellbeing; social, cultural, emotional, physical, environmental and intellectual. Integrity We commit to Sustainable practice we foster a culture of ethical behaviour that is anchored in community, integrity and legacy.

General information recreation Leave. 20 working days per year (pro rata). Personal/Carer’s Leave. Ten working days per year (pro rata). Probationary Period. Six months from commencement.

Hours of work office hours are nominally 9.00 am to 5.00 pm, Monday to Friday, however the appointee may occasionally be required to work at events after hours and on weekends. Salary to be negotiated with preferred candidate. Superannuation is paid into the superannuation fund of your choice, currently at the rate of 10.5%.

Benefits queensland Ballet provides a supportive and collaborative team environment combined with the opportunity to play an integral role in a dynamic and progressive organisation that is paving the way for the future of Ballet in Queensland.

Queensland Ballet offers all employees access to weekly dance classes and various other health and well-being initiatives.